Procedure for the Request of Learning Resources Materials


Faculty, staff, students and community patrons are encouraged to recommend materials for the Learning Resources collection. Deans and department chairs should remind faculty in their areas of instruction that selection of materials for the resource collection is a professional responsibility that should receive their regular attention in order to maintain a well balanced, up-to-date collection. Faculty are encouraged to send requests throughout the year and to keep a list of requested titles on file with the Learning Resources Department at all times in the event additional funds become available.


Procedures for Ordering Materials

  1. Faculty should submit requests throughout the year. Titles may be selected from professional and trade journals, publishers catalogs, brochures, flyers, recommended reading lists in textbooks and other sources. The librarians are available to assist faculty with selection, including use of electronic resources.
  2. Requests may be submitted from the direct source: photocopy of journal pages, catalogs and brochures.
  3. Requests may also be submitted to the Associate Dean for Learning Resources Tammy Stewart, via email: or the Director of Library Resources Carl Danis, via email: As much information as possible should be provided:
    • Author
    • Title
    • Publisher
    • Price
    • Date
    • Edition
    • ISBN number and/or Library of Congress number
    • Name of the person requesting the title
  4. The Learning Resources staff will search the Library’s online catalog and the on-order list. Faculty members will be notified if titles requested are already in the collection or on order.
  5. Faculty should allow approximately one to three months from the order date (not the request date) for receipt of titles.
  6. Items are not circulated until cataloging and processing is completed. The time required for cataloging and processing varies. If a title is needed immediately, notify the Learning Resources staff and arrangements will be made to make it available for checkout.


Criteria for Selection

  1. Student enrollment in each program
  2. Circulation and utilization of existing resources by each program
  3. Size, age, and appropriateness of existing collections for each program
  4. Involvement of faculty in making selections for programs
  5. Result of collection evaluations completed by the faculty
  6. Requirements for accreditation by the Southern Association of Colleges and Schools and North Carolina state review boards
  7. Collection needs identified by the intensive review process
  8. Overall compliance with the established collection development policy