Revised: November 18, 2014; October 3, 2022  

The intent of the Fair Hiring Procedure is to provide a process that is consistent, timely, and efficient. There is open communication with the Office of Human Resources throughout the hiring process. In keeping with the Fair Hiring Policy, the College is committed to implementing a search procedure that seeks to find qualified members of diverse populations to fill openings when they become available.  

When there is recognized personnel need at the College, the unit supervisor will complete an online requisition and forward it for approval to the Dean, then to the area Vice President or Chief Operating Officer as appropriate. The requisition may include a proposed salary range, minimum credentials, guidelines for advertising, and a requested fill date. Upon proper approval, the following steps may be taken to fill the position:*  

1. The supervisor will select a diverse interview committee. In most cases, the supervisor will chair the interview committee. The committee chair will forward the names of the interview committee to the Director of Human Resources for approval.  The Vice President of Instruction or designee must be included on all faculty hiring committees. 
2. The Office of Human Resources will assist the interview team in prioritizing job qualifications, reviewing effective interview guidelines, and generally overseeing the selection and interview process.
3. Advertising will be the responsibility of the Office of Human Resources who will follow the College’s Fair Hiring Policy. 
4. Applications will be made through the online application system available on the College website. Upon the successful submission of an online application, the system will send a confirmation email to the applicant. 
5. The Office of Human Resources may review candidates to determine if they meet the minimum qualifications as advertised. The Office  of Human Resources will then notify the committee chair of the availability of the online applicant pool and will send the committee chair the interview committee documents. The chair will then provide access to the members of the committee so that they can review the candidates. The committee will suggest three to five candidates for interviews, subject to the approval of the Office of Human Resources, who will have the option of including one or two more interview candidates. No candidates will be invited for interviews until this approval is received.  
6. Candidates for interviews will provide the Office of Human Resources with email addresses for three to five references, at least one of whom must be prior supervisors, for a pre-interview reference survey. 
7. The candidates will be invited for interviews by the committee chair who will schedule and arrange all conferences, lectures or skills demonstrations, and meetings in the interview process.  
8. For a faculty position, the committee communicate the recommendation of up to two finalists to the Vice President of Instruction, via memorandum. The Vice President of Instruction then forwards the recommendation to the Vice President of Academic Affairs. For a staff position, the committee chair will communicate the recommendation of up to two finalists to the Chief Operating Officer or area Vice President, via memorandum.
9. The Office of Human Resources must validate recommended candidates with respect to all provisions of the Fair Hiring Policy and Fair Hiring Procedures. 
10. The area Vice President or Chief Operating Officer will communicate employment recommendations to the President.  
11. The President may meet recommended candidates before an offer of employment is tendered.  
12. Final approval of employment and salary will be made by the President; however, the President reserves the right to accept or decline the recommendation. 
13. Contracts will be prepared by the Office of Human Resources or the Director of Curriculum Operations and approved by the President. The Office of Human Resources will conduct background checks and verify transcripts.
14. Interview candidates not selected for the position will be notified by phone by the Hiring Committee Chair.  
15. Letters of notification to all applicants not selected for an interview will be the responsibility of the Office of Human Resources at the conclusion of the process.  

* In some cases, to expedite the hiring process, the area Vice President or the Chief Operating Officer may request that the President make a discretionary decision.