4.2.1 Refund of Tuition and Fees Protocols

4.2.1 Refund of Tuition and Fees Protocols

Revised: October 1, 2015

The refund policy is set by the North Carolina General Assembly and is subject to change by its actions. A pre-registered curriculum student who officially drops one or more classes prior to the first day of the semester will be eligible for a one hundred percent (100%) tuition refund. The student activity and technology fee will also be refunded if the student drops all classes prior to the first day of the semester. Thereafter, a refund of seventy-five percent (75%) of only the tuition will be made through the ten percent (10%) date of the semester. Students do not qualify for a refund of fees after the one hundred percent (100%) date. All tuition will be refunded if a class is canceled. The 100% and 75% dates are published on or attached to the back of the schedule form and are posted online at www.sandhills.edu.

Refunds will be processed within four weeks of the 10% date. Students should ensure that their address is correct with the Admissions Office so that they receive their refund check in a timely manner. Payments made by credit card will be refunded directly to the credit card account on file in the Business Office.

Refund Policies for Financial Aid Students Who Withdraw from Courses

North Carolina Policy

If a student receives North Carolina grant aid and drops all of his or her classes, a State refund calculation must be performed to determine how much aid the student has earned. The earned amount is determined by calculating the number of class days prior to the date of withdrawal. The unearned portion must be returned. This may require repayment by the student of all or part of any State money that the student received. The return of State funds required by this policy will be applied in the following order up to the maximum amount of funds disbursed from each program:

  1. Education Lottery Scholarship Program (ELS);
  2. Institution-Specific State Grants: a)UNC Need-Based Grant (UNC NBG); b) North Carolina Community College Grant; or c) North Carolina Need-Based Scholarship Programs (NBS);
  3. North Carolina National Guard Tuition Assistance Program
  4. UNC Campus Scholarships;
  5. North Carolina School of Science and Mathematics Tuition Grant for UNC;
  6. John B. McLendon Scholarship Fund.

Federal Refund Policy

The Federal Refund Policy applies to all students receiving federal financial aid funds, including those who qualify for the state refund policy mentioned above. This policy requires the school to determine the amount of Title IV aid a student has earned. The earned amount is determined by calculating the number of class days prior to the date of withdrawal. The unearned portion must be returned. This may require repayment by the student of all or part of any federal money that the student received.

Refunds will be allocated by law according to the following order:

  1. Loans: Federal Unsub Direct loans, Federal Subsidized Direct loans, Federal Perkins loans, Federal Direct PLUS loans
  2. Grants: Federal Pell Grant, FSEOG, TEACH, Iraq/Afghan Service Grant

Students may obtain further information regarding these refund policies and refund calculations from the Financial Aid Office located in Stone Hall.

Students are responsible for payment on classes from which they do not officially withdraw.

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