1.9.1 Committee Names and Purpose Statements

1.9.1 Committee Names and Purpose Statements

Revised: October 1, 2016; October 1, 2017; October 1, 2018

Committees play an important role in the operation of the College. The College uses standing committees to ensure shared governance and to ensure faculty and staff participation in shared governance. Each committee is expected to meet at least once per term and to keep minutes of each meeting. Committees are formed and staffed at various levels and may have voluntary membership, or members may be appointed by the President. The following committees are actively involved in furthering the mission of the College:

Advising Committees
As part of the College effort to establish and maintain up-to-date educational programs, every Associate in Applied Science program is supported by an advisory committee. Where appropriate, due to similarities in programs, an advisory committee may support more than one program. Other programs at the College are encouraged, but not required, to form advisory committees.

An advisory committee of interested, competent, and concerned citizens is a most productive and effective method for involving the community and ensuring an effective relationship exists between student learning in programs and current practices in the workplace. Advisory committees will be formed and managed by program coordinators with department chair approval. Advisory committees will meet at least once a year and follow a clearly defined Purpose Statement. The meeting agenda will be developed by the program coordinators and committee chair and will be provided to each member prior to the meeting. Minutes of all meetings will be kept and a copy sent to the appropriate department chair and the dean of instruction. Minutes will contain, at a minimum, a summary of program information provided to the advisory committee and recommendations for program improvement provided by the committee. Membership includes practicing professionals and employers of students in occupational/technical programs. Membership is voluntary.

Athletic Advisory Committee
The Athletic Advisory Committee provides input and offers guidance in making major decisions related to the NJCAA athletic programs and makes recommendations to the President, who has full authority over athletics at the College. The Committee provides an avenue through which the College can communicate with the Athletics Advisory Council and provide the community with useful information about Sandhills athletic programs.

Behavior Intervention Team
The Behavior Intervention Team is designed to assess potential threats and behaviors of concern, inform necessary stakeholders, and provide intervention strategies and action plans to address the threats or behaviors that may jeopardize campus safety.

Bookstore Advisory Committee
The Bookstore Advisory Committee addresses campus concerns regarding the functioning of the bookstore, providing input and recommendations to the bookstore manager and to Barnes and Nobles management. The committee will meet twice a semester.

BPAC Advisory Committee
The BPAC Advisory Committee is tasked with establishing and maintaining procedures related to the use of any of the venues associated with the Bradshaw Performing Arts Center (BPAC): Owens Auditorium, the McNeill-Woodward Green, Evelyn’s Courtyard, and the McPherson Theater. The membership will include representatives from the Finance Office, the Audio-Visual Printshop, the Boyd Library, the Office of Institutional Advancement, the Fine Arts Department, and at-large members from the performing and visual arts realms.

Business Continuity Committee
The Business Continuity Committee is tasked with establishing and maintaining procedures to ensure the college can perform in part or whole should the college experience some type of disaster.

Campus Planning Committee
The Campus Planning Committee’s planning process is based on a continuous cycle of assessment, evaluation, and planning. The members help facilitate the planning process by participating in formal campus planning meetings. These committee members may also serve on planning subcommittees as needed.

Diversity Committee
The Diversity Committee is charged with reviewing and recommending current College practices as they relate to building a climate of inclusiveness among any and all cultural and social factions that comprise the student body, the faculty, the staff, and the administration.

E-Governance Committee
The E-Governance Committee is tasked with providing cohesive centralized governance for the ongoing development, deployment, delivery, and maintenance of the College’s digital image and to achieve a uniform, consistent look for the official College’s web pages.

Emergency Preparedness Committee
The Emergency Preparedness committee is tasked with establishing and maintaining procedures to ensure the College can perform in part or whole should the College experience some type of disaster.

Enrollment Council Committee
The Enrollment Council Committee meets annually to create the Enrollment Calendar for the ensuing year. This committee also assists in reviewing and establishing enrollment activities that best serve our students.

Fringe Benefits Committee
The Fringe Benefits Committee meets as needed to explore options for employee benefits and to evaluate and recommend benefits to the Executive Vice President for approval by the President and the Board of Trustees.

General Scholarship Committee
The General Scholarship Committee provides oversight to ensure the Academic Works process is being implemented and maintained smoothly and efficiently. It is also responsible for the oversight of the process of awarding institutional funds restricted to financial aid.

Global/International Committee
The Global/International Committee is charged with supporting international activities both on and off campus. This committee is provided financial support through the Foundation to promote international awareness, to review requests for funding support for international travel, to enhance faculty, and to recommend faculty requests for that support.

Green Committee
The Green Committee directs campus-wide efforts to promote a “green,” environmentally conscious campus community.

Hall of Fame Committee
The Hall of Fame Committee directs campus-wide efforts to identify past athletes, faculty, staff, and coaches who have shaped Spartan and Flyers athletic success.

Health and Wellness Committee
The Health and Wellness Committee is committed to promotion of all dimensions of Health and Wellness. Its mission is to educate and inspire students, faculty, and staff to make positive choices and to develop behaviors to promote healthy lifestyles.

Integration Technology Committee
The Integration Technology Committee is designed to address the information systems needs of all campuses. The committee provides a forum for the discussion of technology issues and acts as a steering committee for implementation of technology that requires the cooperation of various departments across campus. This committee is also charged with reviewing and approving technology policies.

Leadership Steering Committee
The Leadership Steering Committee implements leadership development efforts on campus as directed and approved by the President.

Library Committee
The Library Committee serves as a liaison between the faculty and the library staff. It considers and advises the Associate Dean of Learning Resources concerning matters of general library policy, development of library resources, involvement of the faculty in acquisitions, and methods for integrating the library program with the academic activities throughout the college.

Marketing Advisory Committee
The Marketing Advisory Committee serves to ensure ongoing, high-quality marketing. It is composed of stakeholders from every sector of the college. The group reviews recent marketing efforts, evaluates the effectiveness of projects, brings ideas to the group, brainstorms for new efforts, and offers feedback on efforts and new ideas.

Policies and Procedures Committee
The Policies and Procedures Committee meets at the beginning of each fiscal year to review proposed changes to policies and procedures. Those proposed changes are reviewed and refined, then submitted to the President prior to the October meeting of the Board of Trustees, where any changes to policy are presented for Board approval.

Safety and Environmental Committee
The Safety and Environmental Committee actively investigates the current condition of the campus, including its overall safety and its environmental stewardship. In its advisory capacity, the committee promotes practices designed to protect the health and safety of employees, students, and visitors to the campus. Members of the committee also routinely inspect the buildings and grounds and make the necessary recommendations to correct any concerns, problems, or hazards. The committee meets frequently in order to remain abreast of changes in health and environmental concerns and to react as needed.

Student Grievance Committee
The Student Grievance Committee hears student grievances resulting from administrative decisions.

Student Success Committee
The Student Success Committee supervises and, if necessary, revises the advising system. It is the intent of this group to see that the advising system functions effectively and that advisor/advisee information is accurate. It is the duty of the committee to remain alert to problems that exist or arise in the pursuit of good advising and to respond to reported flaws within the system.

The Center for Teaching and Learning Council
The Center for Teaching and Learning Council (TLC) is comprised of interested faculty and administrators who make recommendations and suggestions on how to disperse TLC funds and to determine the programs that are offered each year. The council meets on an as-needed basis. Several members of TLC typically participate in the annual Adjunct Faculty Orientation.

Title IX Committee
The Title IX Committee addresses prevention, education, and training as well as reviews equity in programs for Title IX issues.

Faculty Assembly
The Faculty Assembly is addressed in Policy 1.8 and Procedure 1.8.1.; however, the Assembly includes three subcommittees as described below. The Faculty Assembly is hereby established to promote the general faculty welfare and to participate in institutional governance by providing policy recommendations to the administration of Sandhills Community College. The election of the President, Vice President, and Secretary of the Faculty Assembly shall be held in March every two years with the installation of the new president to be at the April meeting following the general election commencing with regular duties on August 1.

  1. Academic Affairs Committee
    The Academic Affairs Committee shall have the responsibility for recommending to the Faculty Assembly policies pertinent to the academic life of the college.
  2. Faculty Development Committee
    The Faculty Development committee shall be concerned with the continuing professional development of the faculty.
  3. Faculty Affairs Committee
    The Faculty Affairs Committee shall address faculty issues and other topics of concern to the teaching faculty.

Staff Council
Staff Council shall address staff issues and other topics of concern to staff members. The council is addressed in Procedure 1.8.2.

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