Important Policies for (CCP) Students

What are Sandhills Community College policies?

Enrollment in a course at SCC includes certain requirements and responsibilities described in the College Catalog.  Additional rights and responsibilities for high school students enrolled in college courses are published in this document. Enrollment in a course at SCC requires that students follow all requirements in this handbook. High school students also follow the same grading and attendance requirements described in the course syllabus presented at the beginning of each college course.

Communicating with Faculty

Students should make every effort to contact their instructor using their SCC email   address when they have questions and/or concerns related to course content, grades and attendance.  It is important that students read their instructor syllabi and review the  classroom policies.  Faculty policies vary across campus based on program requirements or personal preference.

Attendance Policy

It is critical that all high school students understand the importance of regular class attendance.

  • Students should be familiar with the attendance policy set forth by their SCC instructor in the syllabus.
  • Attendance policies may differ from instructor to instructor.
  • Attendance policies may also differ from the MCS OR HCS attendance policy.
  • Students who are unable to meet the course attendance requirements, should talk with the CCP counselor and take appropriate actions.
  • Students who are involved in activities or sports that require them to leave early should not register for an afternoon class.
  • Classes missed due to extra-curricular activities may not be excused, and is up to the discretion of the instructor based on syllabi policies.
  • Due to differences in holiday breaks and teacher work days between SCC and MCS and HCS, SCC classes may be in session on days that MCS OR HCS classes are not. CCP students are expected to attend their SCC classes on these days.
  • Most instructors have an allowable number of absences stated in their syllabi. It is recommended that students save their “allowed” absences for days such as these.
  • Students should also understand that by enrolling in a course for college credit with Sandhills, they are creating their first college record. This means that the grades earned will be reported on a transcript to any institution of higher education attended after high school.

Course Change Policy

Students may drop or withdraw from courses after the semester begins. Course changes require the permission of the high school CCP counselor and the signature of the instructor according to the following procedures. Students should pay close attention each semester to the deadlines for adding, dropping, and withdrawing from college courses.  These dates have been jointly determined between Sandhills and Moore County Schools.

Adding Courses

Courses may be added without the permission of the instructor on the first two days of the semester if students have been admitted to the college and completed appropriate placement testing. Students who wish to drop or add a course should obtain the “Course Change Form” from the Director of High School Programs Moore County, or the appropriate CCP high school counselor.  Students may not add courses once the semester begins.

Dropping Courses

Students can drop a course by completing a “Course Change Form.” If dropped during the college’s drop period for the course, there are no grade point average consequences, but the drop will affect the student’s course completion rate.  Maintaining a satisfactory completion rate is important for eligibility for sports, federal financial aid and the Sandhills Promise.

Students must submit the form to their CCP counselor.  Students will be permitted to initiate drops only during the established MCS high school schedule change period.  If the student does not follow the appropriate process for dropping a course and stops attending, the student may receive a failing grade.

Instructor Initiated Drops/Withdrawals from a Course

An instructor may initiate the removal of a student from a course for the reasons described above.  Once completed, a “Drop” or “Withdraw” will be recorded on the student’s transcripts.  The “drop” date for each semester or summer session occurs at the 65% date of the course and is published in the “Academic Calendars” section in the College Catalog or in the “Academic Calendars” page on the SCC website at Class Schedule & Academic Calendar.

If a student is removed after the 65% date of the course, a “Withdraw Passing” (WP) or “Withdraw Failing” (FW) will be recorded according to the policies and procedures described in the course syllabus. See the “Grading Information” section for more information.

Sandhills encourages all high school students to take their college coursework seriously and to attend class regularly. Poor performance and attendance may also affect future eligibility for financial aid, including the Sandhills Promise. It is also important to note that an instructor will drop a student if the student has failed to attend two consecutive weeks’ worth of class, which includes failure to submit online assignments in an online class for two weeks. Additionally, an instructor may drop or withdraw a student from a course under any of the following conditions:

  • Student fails to meet the attendance policy of the course, if the policy is more restrictive than what is stated above.
  • Student fails to meet the course requirements as established by the instructor including attendance, class participation, and/or completion of assignments in the classroom or in the online environment.
  • Student is absent from the final exam without the instructor’s permission.
  • Student violation of the student code of conduct.

Students must follow proper procedures for any course changes. Attending a college course after the beginning date of the course without officially registering for the course or adding a college course without the completed “Course Change Form” will result in being removed from the course. Students who stop attending class without completing the Course Change Form, including the instructor’s signature, and submitting it to the Director if High School Programs, or the appropriate CCP high school counselor, may receive a failing grade for the course.

Course Grades and Credit

Grading the performance of students in coursework is the responsibility of individual faculty members.  All SCC students receive letter grades for courses based on the grading scale established by the instructor in the course syllabus.  See the SCC 2019-2020 College Catalog for more grade information.  For Moore County high school students taking Sandhills courses, the highest numerical score within the range for the recorded letter grade is recorded on the student’s high school transcript.  For example, if a student earned a B in his/her SCC course, an 89 will be recorded on his/her high school transcript regardless of the numerical score used to determine the grade of B initially.

In addition to grades being recorded on a student’s Sandhills transcript, credits earned are also recorded for all successfully completed courses.  Most college courses of 3 credit hours or more fulfill elective requirements toward high school graduation while others may fulfill specific course requirements toward graduation.  For example, Sandhills course American History I (HIS 131) fulfills the requirement for American History I in the high schools.  For additional articulated courses, the student should see their CCP counselor.

While successful completion of WCE CTE courses may earn an industry-recognized credential, these courses may not earn high school credit. Students should see their CCP counselor for more information.

Parent and Guardian Inquiries

In 1974 federal legislation created the Family Educational Rights and Privacy Act (FERPA) which established the requirements regarding the privacy of students’ educational records. FERPA regulations govern the release of educational records and access to them. At postsecondary institutions, all students and former students, regardless of their age, are protected by this legislation.

Consequently, Faculty and Staff of Sandhills Community College are not allowed to discuss class performance, attendance or course placement scores with parents or guardians of high school students. Parents or guardians with questions must contact their student’s CCP high school counselor, who will then contact Sandhills for more information.  High school students should make every effort to contact their Instructor if they have any questions and/or concerns.

Student Conduct in the Instructional Environment

All students and faculty of Sandhills Community College have the right to an instructional environment that is conducive to study, thought, and full concentration on the topics of study selected by the instructor. Student behavior that threatens such an atmosphere, disrupts learning and teaching activities, or creates an atmosphere of fear and intimidation will not be tolerated. Faculty and administration reserve the right to remove a student from a course or a program or to deny his/her admission to a course or a program if the student’s behavior is determined to be detrimental to the teaching environment.

The Sandhills Community College faculty, staff, and administration expect student behavior that assures an instructional environment:

  • where students arrive and depart on time;
  • where there is no disruptive behavior;
  • where the rights of others are respected and where students treat each other with politeness and respect;
  • that is free from menacing or threatening language or disrespectful behavior directed at either the professor or other students;
  • where a student’s attire is within the generally accepted bounds of good taste and does not disrupt the learning process;
  • where students are allowed to bring guests (including children) only with the expressed permission of the Instructor.