College Catalog

Student Records

The personal records of students are supervised by the Director of Records and Registration. Material contained in students’ personal file, with the exception of confidential letters of recommendation written prior to January 1, 1975, may be reviewed by students upon request to the Director of Records and Registration. In accordance with the Family Rights and Privacy Act of 1974, certain student information categorized as “directory information” may be provided to persons other than the student. Directory information includes the student’s name, city & county of residence, photograph, major field of study, participation in officially recognized activities and sports, dates of attendance, grade level, student email address, degrees and awards received, and the most recent educational agency or institution attended by the student. A student who desires that any or all of the above-stated directory information not be released must submit a Request to Block Directory Information through student eForms no later than two (2) weeks after the first day of class each semester. More information related to the privacy of student records can be found in the “Compliance” section of this Catalog.


Name Change

Students must notify the College of any legal name change by completing the Name Change form online through eForms. When completing the eForm, you must attach a copy of your new Social Security Card with the updated name to this form. Name changes are completed in the College systems in between semesters.

Student may request to be identified by a chosen name by completing the Chosen Name Request form online through eForms. The College acknowledges the need and preference for those identifying by a first name other than their legal first name. A chosen name will be used where possible in college systems and records and in the course of college business and education, except when the use of an individual’s legal name is required by law or state policy and as long as the use of a chosen name is not intended to avoid legal obligations, for misrepresentation, or as otherwise prohibited.

Address Change

Students must notify the College of any mailing address change by updating their address under User Profile in Self Service.


Students can view their grades online at the end of each semester through Self Service under Grades. If a student believes an error or omission has been made, the student should contact the instructor of the class as quickly as possible. All errors and any pursuant corrections must be reported to the Office of Records and Registration within two weeks of the close of the semester.

Grades are provided to other schools, parents, guardians, or others only with the written and signed authorization of the student. This authorization must be given to the Office of Records and Registration.


Graduation Requirements

Upon recommendation of the faculty and the approval of the Director of Records and Registration, degrees, diplomas, and/or certificates will be awarded to students successfully completing the requirements of the program in which they are enrolled.

To be eligible for graduation, all students must do the following:

  • Successfully complete course requirements as prescribed in the Catalog in effect at the time of entry into the program. If students have an interruption in enrollment from their designated program of study of two or more years, they will be subject to the program requirements prescribed in the Catalog in effect upon their re-entry into the program.
  • Earn a minimum of a 2.0 grade point average in the required courses of the program of study for which they are applying for graduation. With the exception of Health and Fitness Science, all health science, nursing, and transfer degree students must complete all courses required in their program of study for graduation with a letter grade of C or better. Health and Fitness Science students must earn a minimum grade of C or better for all HFS prefix courses.
  • Successfully complete a minimum of 25 percent of course credit hours of the certificate, diploma, or associate degree requirements at Sandhills Community College, with that 25 percent coming from major and other major hours, and not from general education hours, for the program of study. The Director of Records and Registration verifies completion of 25 percent as part of the graduation application process.
  • In accordance with accreditation standards, all associate degree students must either place out of DMA-010 through 030 or MAT-003 or successfully complete DMA-010 through 030 or MAT-003 to demonstrate competence in fundamental mathematical skills.
  • Meet with their advisor to review academic progress and verify eligibility for graduation in the 2023-24 academic year. Fall completers apply for graduation by November 3, 2023; Spring/Summer completers apply by February 1, 2024. To apply for graduation log into Self Service, then Graduation Overview to begin the process. In order to participate in the May commencement and be considered a 2024 Sandhills Community College candidate for graduation, all of the above academic requirements must be met by the end of the summer semester 2024. Those who submit late applications for graduation run the risk of not being included in the commencement program. Honor distinctions for late applicants will not be recognized during commencement.
  • Clear all financial obligations to the College.

Students are eligible to graduate with honors if their major GPA is a 3.5 or higher.

Students may apply to graduate with both a certificate and associate degree in the same program for the same academic year if the certificate contains technical electives not specified by course in the degree program.

Students cannot apply to graduate from both the Associate in Science and Associate in Arts degree programs for the same academic year. Students cannot apply to graduate from both the Associate in Engineering and either the Associate in Arts or Associate in Science degree programs for the same academic year.

Students cannot apply to graduate with the Associate of General Education degree if they are graduating or have graduated with another associate degree (A.A.S, A.S. or A.A).

Students are required to wear academic regalia during commencement. Regalia (caps and gowns) should be purchased from the Sandhills Community College Logan Bookstore in the Dempsey Student Center.



Transcripts are issued at the request of the student. Sandhills Community College has authorized the National Student Clearinghouse to provide transcript ordering via the web. Orders may be placed 24 hours a day, 7 days a week and transcripts can be sent by electronic exchange, electronic PDF, or mail. Sandhills Community College certifies that an electronic transcript issued by the National Student Clearinghouse is an official college transcript. The acceptability of an electronic transcript will be determined by the recipient in accordance with their policies and procedures.

For those who choose not to use the National Student Clearinghouse, orders may be placed in person in the Business Office located in Stone Hall. No official transcript will be issued to or for an enrolled or former student who is indebted to the College