Financial Aid – Verification FAQs

What is verification?

Verification is the process in which the SCC Financial Aid Office verifies that the information on the FAFSA is accurate. The U.S. Department of Education mandates schools use the verification process to check the accuracy and completeness of data provided on the selected applicant’s Free Application for Federal Student Aid (FAFSA). The verification process is meant to ensure that Federal student financial aid is disbursed equitably and according to Federal law and program regulation. The U.S. Department of Education or the school selects applications for verification.

Where do I send my documents?

Paperwork may be completed and submitted to the SCC Financial Aid Office by logging into Etrieve at https://etcentral.sandhills.edu/.

Information on submitting electronic forms can be found at https://www.sandhills.edu/wp-content/uploads/2020/06/How-to-Submit-E-forms.pdf.

What is the deadline to submit documentation?

Priority processing dates are listed below by semester. The school is unable to disburse federal student financial aid until the verification process is complete. Failure to complete the verification process may result in a student not being eligible for federal aid and will require other means to pay for classes. Failure to pay for classes by published deadlines may result in the student being dropped from registered classes. To see a list of the current deadline dates, please look at the Deadlines and Refund Disbursements webpage.

What information is required to complete the verification process?

Verification may include (but is not limited to) a review of the following data for a student, a student’s spouse, or parents of a dependent student:

  • Adjusted Gross Income
  • Taxes Paid
  • Filing status
  • Income Earned from Work
  • Untaxed Income and Benefits
  • Household Size
  • Number in College
  • Current Assets
  • Citizenship or Eligible Non-Citizenship Status, Veteran Status, and Social Security Number
  • In addition, the verification process is used to resolve inconsistent or conflicting information.

How can I verify my income if I am a 2018 IRS Income Tax Return Filer?

You have three options:

  • The best way to verify income is by using the IRS Data Retrieval Tool (IRS DRT) that is part of FAFSA on the Web at https://fafsa.ed.gov/. This function may be used to import processed income tax information already within the Internal Revenue Service (IRS) database directly into the FAFSA. Students and parents may elect to use IRS Data Retrieval when initially filing a FAFSA. If you did not use the IRS Data Retrieval Tool when completing your FAFSA you may log back into your FAFSA and use the IRS DRT to update your tax information.
  • Submit a copy of the 2018 IRS Income Tax Return Form 1040/1040NR/1040NR-EZ filed with the IRS and signed by the tax filer along with any IRS Form 1040 Schedules 1, 2, 3, C, F, and/or Form 1065 Schedule K-1 filed with tax return.
  • Order a 2018 Tax Return Transcript. The Tax Return Transcript can be requested online at https://www.irs.gov/individuals/get-transcript. Click on the link “Get Transcript Online” or use options “Get Transcript by Mail”. Requesting the transcript online is the quickest method but not all taxpayers can use this option.

What if I did not file taxes in 2018?

For all Nontax Filers who are dependent students:

  • Submit copies of all 2018 W-2, 1099, or equivalent forms issued by employers for income earned from working.

For All Nontax Filers who are independent students and spouse, if married, and parent(s) if student is dependent:

  • Submit copies of all 2018 W-2, 1099, or equivalent forms issued by employers for income earned from working.
  • Submit a Verification of Non-Filing Letter from the IRS dated on or after October 1, 2019 that indicates a 2018 income tax return was not filed with the IRS, or a signed statement certifying that the individual attempted but was unable to obtain confirmation of non-filing from the IRS.

What is an IRS Verification of Non-Filing Letter?

An IRS Verification of Non-filing letter provides proof that the IRS has no record of a filed Form 1040, 1040A or 1040EZ for the year requested.

Non-tax filers selected for verification are required to submit a 2018 IRS Verification of Non-Filing Letter (for the 2020-2021 Academic Year) to the SCC Financial Aid Office.

Non Tax filers can request an IRS Verification of Non-Filing Letter of their 2018 tax return status, free of charge, from the IRS by completing IRS Form 4506-T, which can be located online at https://www.irs.gov/pub/irs-pdf/f4506t.pdf. Mail or fax the completed IRS Form 4506-T to the address (or Fax number) provided on page 2 of Form 4506-T. Please do not mail, email, and/or fax IRS Form 4506-T to our office. Do not have your IRS Verification of Non-Filing Letter sent directly to SCC.

What is a Tax Return Transcript?

An IRS Tax Return Transcript is required as proof of income and federal taxes paid for verification purposes. Students and/or parents who utilize the IRS Data Retrieval Tool and do not make changes to their tax information do not need to submit the IRS Tax Return Transcript. All other student/parents who are selected for verification must submit the IRS Tax Return Transcript. The Tax Return Transcript can be requested online at https://www.irs.gov/individuals/get-transcript. Click on the link “Get Transcript Online” or use options “Get Transcript by Mail“. Requesting the transcript online is the quickest method but not all taxpayers can use this option.

What if I have additional questions?

If you have additional questions regarding the verification process, please contact:
Jami Dandridge
Financial Aid Associate, Verifications and Loan
126 Stone Hall
(910) 693-2072
dandridgej@sandhills.edu