MLA Format for Essays and Research Papers
Using Microsoft Word 2003

CLICK HERE if you use Word 2007

Introduction

The Modern Language Association (MLA) specifies a standard format for essays and research papers written in an academic setting:

  • One-inch page margins.
  • Double-spaced paragraphs
  • A header with author's last name and page number one-half inch from the top of each page.
  • Name of author, name of professor, title of course, date of paper on the first page of the paper.
  • A works cited page beginning on a separate page at the end of the paper.

Follow the steps below to format your essay or research paper according to MLA whenever you use Microsoft Word. Before you begin, however, make sure that you can see the Standard and Formatting toobars displayed on two rows on your screen. Note: If you are writing a research paper in the MLA format that includes a title page and an outline page or pages before the body of the paper, you can download a template and substitute your information on the title, outline pages, and first page of the body of the paper. This template includes no page number on the title page, lower case Roman numerals beginning with page "i" on the outline pages, and Arabic numerals beginning with page "1" on the first page of the body of the paper. Download Research Paper Template in Word 2003

1. Set the page margins to one inch.

  1. To set the margins, select File and Page Setup from the Menu Bar:

    Page Setup

  2. From the Page Format dialog box, set each margin at 1" inch by entering the number or using the up or down arrows beside each margin setting. Then click OK, as shown below.

    Page Setup Dialog Box

2. Set the line spacing to double spaced.

  1. From the Menu Bar, select Format and Paragraph:

    Format Paragraph Menu Item

  2. Make sure to select the Indents and Spacing tab, as shown below.

  3. Under Line Spacing, select "Double."

  4. Click OK.

    Format Paragraph Dialog Box

3. Create a header with your last name and automatic page numbering.

  1. MLA format requires a header in the upper right-hand corner of each page set at 1/2" from the top of the page with the author's last name and a page number. To create the header and set automatic page numbering select View and then Header and Footer from the Menu Bar:

    View > Header and Footer

  2. The header will appear at the top of your screen, ready for you to enter text and automatic page numbering:

  3. Notice that the cursor is set on the left margin. Click the Align Right icon from formatting toolbar to align the text on the right margin. Notice that the cursor is shown at the right margin in the header section below:

  4. Type your last name in the header section. Then press the spacebar once to leave a single blank space after your last name, as shown below:

  5. Click the pound sign (#) in the Header/Footer bar to insert the page number automatically in the header section on each page:

  6. Click Close in the Header/Footer bar to close the header and return to the document.

4. Enter the first page information.

  1. Type your name and then press the Enter key once.
  2. Type your professor's name, and then Enter.
  3. Type the course identification, and then Enter.
  4. Type the date.  Press the Enter key once.
  5. Click on the Align Center icon on the formatting toolbar.
  6. Type the title of your paper, capitalizing the first word and all major words and proper nouns. Do not use italics, boldfaced type, underlining, or all caps to format your title. Do not type a period at the end of the title. Press the Enter key once.
  7. Click on the Align Left icon so that you will begin typing on the first line.
  8. Depress the Tab key to indent 1/2 inch to begin your first paragraph and begin typing your document. Be sure to press the Enter key once only when you have completed a paragraph:

5. Type the works cited page.

Immediately after typing the final line of your paper, press the CTRL key and the ENTER key at the same time to begin a new page.  Your header with your last name and automatic page numbering should appear at the top left of your paper if you are viewing your document in the "print layout" view option (from "View" on your menu bar).

  1. Click the Align Center icon so that your title will be centered. Before doing so, be sure to click "Format" and then "Paragraph" on the menu bar and check your paragraph format to make sure that the first line of the paragraph is not indented. If it is, change the first line indent to "none" and click "OK" in the Paragraph dialog box.

  2. Type Works Cited (do not underline, boldface, italicize, or enclose the title in quotation marks).

  3. Press the Enter key once to begin a new line (your line spacing is already set at double).

  4. Click the Align Left icon or, from the menu bar, select Format and Paragraph, select the Indents and Spacing tab, and change Alignment to left.

  5. Select Format from the menu bar and Paragraph. In the Indents and Spacing section, click Special and then click Hanging.

  6. Type your first works cited entry in the MLA format.

6. Remove the hypertext from the Internet address, if required.

  1. Please note that the MLA Style of docoumentation no longer requires the listing of the Internet address or URL since those addresses may change frequently. The APA Style, however, still requires the use of the URL but not underlined. If your MS Word AutoCorrect option is in the default setting, when you type an Internet address or paste an Internet address into your document and then press the spacebar, the address will become a hypertext link. This is useful if you are writing a document and want to send the file to someone as an email attachment. Then the person can open the document and read it on the computer screen and click the link to connect to the Internet address.
  2. When you insert an Internet address into a bibliography, the link should not be underlined and highlighted as hypertext is. You can click your right mouse button and then click "remove hyperlink," but the hypertext will appear again for the next listing.

    Remove Hyperlink Menu Item

Updated February 12, 2010